Companies & Business Registration Integrated System (CBRIS)
SIL first developed and implemented the Companies & Business Registration Integrated System (CBRIS) for the Republic of Mauritius. Having acquired the core business competencies, and following its success with Registrar of Companies Mauritius, SIL went on to develop the CBRIS for the Registrar of Companies of Botswana and the Registrar of Companies of Namibia.
To help the Registrar of Companies face current challenges, SIL provides the following solutions:
ROC Portal :
The ROC portal is a single point of entry to access ROC information. It is a portal accessed through a web browser allowing every user of the ROCS to enter the system and depending on their permissions, have access to applications published on the Portal.
Filing System :
The Filing System records the submission of documents for any type of application submitted. This system has many in-built controls to prevent fraudulous activities and incomplete applications. A filing will not be created into the system until all mandatory documents for the application have been submitted by the client. The system will also generate the fees associated for each application.
Name Reservation System:
The Name Reservation System allows the reservation of company names and approval of company names while ensuring non-duplication of company names. The system matches name in the database in the following ways:
- Match name to check if the proposed name is being used by another
company
- Match Sound to check if the proposed name has the same phonetic
representation of already used names. The system will retrieve name
which are spelled differently but sound alike. For e.g. SONY, SONI, SONEE
- Match pattern to check if the proposed name contains patterns of
already used names
Companies Administration:
Allows users to capture and store information related to company registration. The main functions in this module include searching for company names, registering a company/business, system alerts related to critical dates, maintaining up-to-date information about a company name and generation of Certificates of Incorporation for Companies. At the time of
approval, the system will not approve an application that has any outstanding payment/s.
Cash Collection System:
The Cash Collection System records receipts of payments made for applications submitted by the clients. The system is tightly integrated with the filing system. Once the filing number has been input in the cash collection system, the associated cost for the application is displayed. The cashier will then process the payment. A payment is processed in less than one minute.
Management Reporting:
The system provides timely and useful reports suitable for different levels of management within the Registrar of Companies which help in the management decision making process.
Associated Facilities:
The system contains facilities that will enhance the functionality and increase efficiency within the Registrar of Companies. The main functions include help facilities, general information about the Registrar of Companies, document management facility and workflow.
Audit and Security Functions:
This module provides the necessary security and audit features to ensure the integrity of system data. It contains features such as, but not limited to, user account management, password management and data access procedures.
Document Management System
One of the major difficulties faced by ROC staff is the searching of documents in the Registry. To alleviate this problem our solution caters for an Electronic Document Management System with tight integration to the SIL CBRIS. The user is able to view and search documents from the CBRIS directly.
Data Capture and Data Migration
SIL has a proven methodology for both capturing and migrating of data while ensuring integrity and validity of the data captured. To ensure transparency, our methodology consists of several phases and deliverables that involve the
participation of the client in the process.
Infrastructure
For Operational Continuity and unhindered productivity, SIL can deploy the entire CBRIS in a High-Availability Cluster Solution together with a Disaster Recovery Site. The benefits of such a proposed infrastructure include:
- Less downtime through hardware/software failure
- Faster recovery in case of disaster
- Improved performance of business-critical applications
- More efficient resource utilisation
Benefits of SIL’s CBRIS
SIL’s CBRIS presents a number of benefits including:
- Easy Access to Company Information
- Integrity and Correctness of Data
- Improved Revenue Collection for the Government
- Reduced Turn Around Time, Enhanced Efficiency and Effectiveness of Operations
- Reduced Paperwork in the ROC
- Detection of Defaulters of Annual Returns
- Generation of Reminders, Management Reports for Decision-Making, Correspondence Letters, Certificates
- Online Retrieval of Documents using a Document Management System
- Storing of Audit Trails for Sensitive Transactions where specified
- Security implementation at the Application and Database level
- An efficient, User Friendly Web Based Online System for Customers/Stakeholders
- Easy Access to Information for Stakeholders/Customers
Download the Full SIL CBRIS Brochure | PDF, 350 KB |
